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E-invoices accurate, fast and secure
E-invoicing is the fastest, easiest and most secure way to send and receive invoices from sender to recipient. Because e-invoices are electronic and composed of structured data, it's easy to take advantage of the content and refine the information that you know is 100% accurate.
Why e-invoices always win
An e-invoice is always 100% accurate. All information is included. You know that the individual amounts correspond to the total amount, that the VAT level is as it should be, that all order lines are included, and so on.
And perhaps the best thing of all: you can rest assured that the invoice will arrive.There is no risk that it will end up in the wrong mail sorting system, get lost in transit or end up in someone else's mailbox.
It's a straightforward process.From you as the sender directly to the recipient without manual steps in between.
"Sending invoices electronically has become a matter of course for us"
- Ivana Skopljakovic, Finance Assistant, Sverull -
And what else?
Plenty, we would say. Here are some more examples of the benefits of e-invoicing:
-Cost-effective
You don't have to pay for postage and you don't have to pay for paper or envelopes. The expense you have is the transaction fee for the e-invoice. It is several kronor lower than traditional postage.
For the recipient, this means incredible time savings and greatly reduces costs. Constructive value-adding. Handling correct invoices. No need to research and question data.
-Traceable
Thanks to the fact that the e-invoice is accurate and electronic throughout its life, it is traceable and secure. You also get a receipt that it has been sent and if it gets stuck on the way, there is the possibility to support, troubleshoot and resend. Of course, tracking is also offered in traditional mail, but then the letter must be recommended. Here, the corresponding REK function is included in the transaction price.
-Faster payment
Sending invoices electronically leads to faster payment thanks to the fact that the recipient receives the invoice faster and in a way that is easier to handle. The lightning-fast distribution, combined with minimal processing, creates a radical time saving. In general, payment times are reduced by several days. This is of course positive for liquidity. There is nothing good about having to wait for money that is delayed.
The customer also benefits from receiving the invoice electronically because various manual work, such as printing and scanning, no longer needs to be done. You simplify everyday life for the customer, which is certainly appreciated. It strengthens the relationship and increases the chance of more business.
-Complies with the legal requirement
On April 1, 2019, the law on electronic invoices was introduced as a result of public procurement. The law states that all purchases in the public sector, such as municipalities and regions, must be invoiced by electronic invoice. The format of the invoice must comply with the applicable European standard. In this case, Swedish authorities recommend Peppol BIS Billing 3. If InExchange customers want to send in the Peppol format, our system automatically selects it. Anyone connected to us is equipped with our access point in Peppol at no cost.
-High degree of automation
The e-invoiceplays a key role. It has all the prerequisites necessary to create an automated supply chain. As an electronic payment tool, it is the final step in this process.
The e-invoiceis validated and checked according to the applicable business rules. All the information is included, which also greatly simplifies the work for the recipient. The person receiving the invoice does not have to enter information manually in their system. Authorization procedures are also facilitated. The amount of manual work for the recipient is almost minimal. It is really only a look that the invoice matches the order that may be justified. Just to be on the safe side. Otherwise, it takes care of itself as the entire process, including payment, can be automated.
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